A 30% non-refundable retainer is required to reserve your event date. Reservations are not confirmed until both the signed Rental Agreement and retainer have been received.

For events booked within 30 days of the event date, a 50% non-refundable retainer is required at the time of booking.

The remaining balance is due 30 days prior to the event date. Failure to submit the remaining balance by the due date may result in cancellation of the reservation, and all payments made will be forfeited.

A $300 refundable security deposit is due 5 days prior to the event. The security deposit will be refunded within 7 business days after the event, provided the venue is left in good condition, all rental terms have been met, and no damages or excessive cleaning are required.

The security deposit may be applied toward damages, missing or broken items, excessive cleaning, overtime charges, or any unpaid fees incurred during the rental period. If these costs exceed the security deposit amount, the Client agrees to pay the remaining balance.

Additional Fees

Date Change Fee: $175 (subject to venue availability)

Additional Rental Time (Pre-Approved): $175 per hour

Additional Rental Time (Requested on the Day of the Event): $250 per hour (subject to availability)

Optional Post-Event Cleaning Service: $350

Cancellation Policy

All retainers and payments are non-refundable. If you need to reschedule your event, a $175 date change fee will apply, and the new event date is subject to venue availability.

Pricing & Policy Updates

The Cavazos Event Venue reserves the right to update its pricing, policies, packages, and rental terms at any time. However, once a reservation is confirmed with a signed Rental Agreement and required retainer, the pricing and terms outlined in that agreement will be honored and will not be affected by future changes.

Yes! You're welcome to bring your own caterers and vendors. Unless prior approval is granted by the Venue, all vendor equipment, rentals, and décor must be delivered and removed on the same day as your event.

Please Note: Any items left at the venue overnight without prior approval may result in a minimum $100 deduction from your refundable security deposit.

To help us prepare for the next event, Clients are responsible for basic cleanup before the end of their rental. This includes clearing tables, sweeping up large debris and food, placing all trash in garbage bags, popping and disposing of balloons, and removing all personal items and decorations. The venue should be returned in the same condition it was received to ensure a full refund of the security deposit.

To ensure the safety of our guests and protect the venue, the following items and activities are not permitted:

• No smoking inside the venue.
• Open flames, candles without protective enclosures, or on-site cooking.
• Sterno/chafing dish fuel is permitted for food warming.
• Sparklers, fireworks, pyrotechnics, firecrackers, explosives, or any similar devices on the premises.
• Confetti, glitter, confetti cannons, glitter cannons, or silly string.
• Nails, screws, staples, push pins, thumbtacks, or any fasteners that may damage the walls, ceilings, doors, or other venue surfaces.
• Adhesives or tapes that may damage the venue. Please use only venue-approved hanging methods.
• Any activity that may damage the venue or create an unsafe environment for guests.

Any damages or excessive cleaning resulting from prohibited items or activities may result in deductions from the security deposit and/or additional repair or cleaning charges.

Yes. To help protect the venue, the following items are not permitted: confetti, glitter, confetti cannons, silly string, graffiti, staples, nails, screws, push pins, thumbtacks, or any materials that may damage the walls, floors, or other venue surfaces.

Balloons are welcome but must be deflated, bagged, and disposed of before the end of your rental.

Open-flame candles are permitted only if they are fully enclosed in a glass or cylinder vase. Battery-operated candles are encouraged as a safe alternative.

Yes! A Venue Attendant will be onsite during the first hour and the final hour of your event to assist with venue-related needs, answer questions, and help ensure everything runs smoothly during setup, guest arrival, and the conclusion of your event.

For additional support, we also offer Day-of Coordination as an optional add-on. Your Day-of Coordinator will manage the event timeline, communicate with vendors during the event, oversee setup and breakdown, and help keep your celebration running seamlessly. (Additional fee applies.)

Yes! Our venue is ADA accessible, and we are committed to providing a comfortable and welcoming experience for all guests.